Jacksonville Mustang Club
BY-LAWS OF THE JACKSONVILLE MUSTANG CLUB, INC.
AS AMENDED, FEBRUARY 2017
ARTICLE I - INTRODUCTION
Section 1.1 - Name: The name of the organization is Jacksonville Mustang Club, Incorporated. Hereafter called the Club.
Section 1.2 - Purpose: The purpose of the Club is to enhance the enjoyment of Mustang owners and enthusiasts, for all model years 1964 ½ to present. The Club will serve as a source of accurate historical and technical information concerning these automobiles. The Club will provide a common meeting ground for Mustang owners and enthusiasts for the enjoyment of ownership, workshop, meetings, shows, etc. The Club will promote public safety of the roads and highways.
ARTICLE II - MEMBERSHIP
Section 2.1 - Members: Membership shall consist of those interested in the enjoyment of all Mustangs. Ownership of such automobiles is not a requirement for membership. Individual or family membership is available. Dues will be determined by the Board of Directors each October.
Section 2.2 - Family Membership: It is a family membership. All current family members, residing at the same address, are entitled to membership. Ages 16 to 18 are entitled to all club privileges, including the right to vote but not hold office. At the 19th birthday the said family member will no longer be covered under the Family Membership and must obtain an Individual Membership to continue to receive Club benefits.
Section 2.3 - Application: Application for membership shall be in writing, filed with the Treasurer, and accompanied by dues for the current year. The dues will be prorated for the Club's fiscal year. The fiscal year runs from October l to September 30.
Section 2.4 - Termination of Membership: Reasons for termination of membership may be one of the following, upon recommendation of the Board of Directors whose decision is final.
A: Voluntary resignation
B: After 30 days’ delinquency (Nov. 1), Club privileges will be suspended, after 60 days (Dec. 1) your membership will expire.
C: Any Breach of the By-Laws of this Club
D: Flagrant violation of state or local laws.
E: Any reason deemed detrimental or injurious to the purpose of the Club.
Section 2.5 - Appeal by a Member: The member has 15 days to appeal the termination or suspension to the Board of Directors in writing. The Board of Directors have 15 days to evaluate and respond to the member. The Boards decision will be final.
Section 2.6 - General: Upon resignation, expulsion or death, the member relinquishes all the rights and privileges afforded to members of the Club.
Section 2.7 - Lifetime Membership: Daniel Rolince (Member Number I}, the founding member of the Jacksonville Mustang Club, is a lifetime member and will pay no membership dues.
Section 2.8 - Charter Membership: A charter member must keep membership current to retain charter membership standing. All past dues must be paid to return current charter membership standing and to retain original charter membership number.
ARTICLE III - OFFICERS
Section 3.1 - Selection: At the meeting of the Club in September of each year, the members in attendance shall elect, by a majority vote, a President, Vice-President, Secretary, Treasurer, National Representative, and Member-at-large. All officers shall be a Club Member in good standing. All Board members must be a Mustang Club of America (MCA) member in good standing. MCA dues will be reimbursed by JMC. A member cannot be elected to more than two consecutive terms for the same office.
Section 3.2 - President: The President shall preside at the meetings of the Club; shall perform such duties normally attendant upon the office; shall sign as agent of the Club all contracts and other instruments which have first been approved by the Board of Directors; shall conduct any Club business required in the absence of the Treasurer, shall appoint the chairman of committees; shall oversee the Audit Committee and the Nominating Committee; shall ensure all monetary proceeds from charity events go to the Club's charity. Candidates for office of President shall have preferably served as an officer of the Club prior to nomination.
Section 3.3 - Vice-President: The Vice-President shall perform all the duties of the President in his or her absence; shall oversee the Membership Committee and Events Committee, when appointed. When acting as President, the Vice-President shall have all the powers of the President. In the event of a vacancy in the office of the President, the Vice President shall assume the presidency for the unexpired term.
Section 3.4 - Secretary: The Secretary shall keep the minutes of all meetings of the Club and of the Board of Directors; shall act as guardian of all documents and records; shall retain copies of all contracts; shall provide a sign-in list at all meetings which will be maintained in the Secretaries files which would be available to Club officers as needed; shall have available at all meetings up-to-date copies of these By-Laws, standing rules and procedures; maintain a current register and last-known address of all active officers, members, and committee members; shall correspond with individuals and organizations on the Club's behalf; and shall maintain an up-to-date mailing list.
Section 3.5 - Treasurer: The Treasurer shall have charge of all funds in the name of the Club in such banks, trust companies or other depositories as selected by the Board of Directors; shall give monthly reports to the membership regarding the financial conditions of the Club; shall receive and give receipts for monies due and payable to the Club from any source; shall oversee the Finance Committee, when appointed; in general, perform such duties incident to the office of Treasurer; shall prepare a detailed financial report to present to the membership at the September meeting each year.
Section 3.6 – National Representative: The National representative (NR) shall be the primary contact for JMC with the Mustang Club of America (MCA). The NR will keep JMC informed about upcoming MCA shows, rules changes, judging, membership changes and the benefits of maintaining an MCA membership. Secondarily, the NR will maintain contact with other local car clubs, to include an assigned Board Seat at First Coast Car Council (FCCC), as necessary, either personally and/or electronically to solicit, coordinate, exchange and represent JMC interests regarding club events and other car club or car related activities.
Section 3.7 - Member-at-Large: The Member-at-Large shall perform such duties as may be delegated by the President and Chairman of the Board of Directors; shall be an active member of the Board of Directors; shall have all privileges of a member of the Board of Directors including voting rights;(Comment: the purpose of this office is to allow an inexperienced member to gain experience and knowledge of the operation of the Board of Directors and the Club).
Section 3.8 - Vacancies: A vacancy in any office because of death, resignation, removal, disqualification, or any other reason, shall be filled by a majority vote of membership at the designated meeting. Exception: in the event the office of President should become vacant, the Vice-President shall fill the office for the unexpired term.
Section 3.9 - Compensation: No officer shall be paid any salary or other compensation, and the dues collected from the members shall be used for the promotion of the purposes set forth in these By-Laws and for the actual expenses which may be incurred by the Club.
Section 3.10 - Elected Term of Office: The term of office shall be 12 months beginning October l and ending September 30.
ARTICLE IV - BOARD OF DIRECTORS
Section 4.1 - Composition: The Board of Directors shall consist of seven members, which are the Chairman of the Board (previous year's President), President, Vice-President, Secretary, Treasurer, National Representative, and Member-at-Large.
Section 4.2 - Chairman of the Board: The previous past President shall serve as the Chairman of the Board (in the case of a re-elected President, the Chairman of the Board of Directors will remain the same). The purpose of this is to maintain some continuity within the Board of Directors/Officers.
Section 4.3 - Vacancies: A vacancy in any office because of death, resignation, removal, disqualification, or any other reason, shall be filled by a majority vote of membership at the designated meeting. Exception: in the event the office of President should become vacant, the Vice-President shall fill the office for the unexpired term.
Section 4.4 - Meetings: The Board of Directors shall hold quarterly meetings each fiscal year. Additional meetings may be held at the direction of the President.
Section4.5 - Powers of the Board of Directors: The Board of Directors shall have the power to set dues; to enter into contracts; to spend monies; to incur indebtedness; to conduct any business as the Board of Directors deem necessary for the benefit of the Club, and act as an agent for the Club in all business matters.
Section 4.6 - Duties of the Board of Directors: It shall be the duty of the Board of Directors to carry out the policies and objectives of the Club, and to supervise the affairs of the Club between its business meetings, subject to the restrictions imposed by the law or by these By-Laws. Decisions made by the Board of Directors should reflect the wants of the membership.
Section 4.7 - Minutes of the Meetings: Minutes of the Board of Directors meetings shall be represented in writing by the Secretary at the next meeting of the Club Membership.
Section 4.8 - Compensation: No director shall be paid any salary or other compensation.
Section 4.9 - Quorum: Four members of the Board of Directors shall constitute a quorum.
ARTICLE V - MEETINGS
Section 5.1 - Regular Meetings: At a minimum, quarterly regular meeting shall be held. Regular meetings shall be set by the Board of Directors, the day and time will be announced through the club newsletter or group email.
Section 5.2 - Special Meetings: A special meeting of the Club maybe called by the President. The Secretary shall be responsible for notifying each current member five days in advance of a special meeting. If mailed, the notice of a meeting shall be deemed to be delivered when deposited in the United States mail, addressed to the member at his or her address as it appears on the records of the Club, with postage prepaid.
Section 5.3 - Voting Member: Any member 16 years of age or over in good standing shall be entitled to vote. No proxies shall be allowed.
Section 5.4 - Quorum: At all meetings of the Club 15 voting members shall constitute a quorum. The number of voting members shall be declared by the Secretary, or the Treasurer in the absence of the Secretary.
ARTICLE VI - AMENDMENTS
Section 6.1 - By-Laws: New By-Laws may be adopted or these By-Laws amended by two-thirds majority vote of the members in attendance at said meeting.
Section 6.2 - Restrictions: Not less than six months must elapse between a meeting defeating or approving an amendment to these By-Laws and the re-introduction of the same amendment.
Section 6.3 - Proposed Amendments: Proposed amendments to Club By-Laws shall be presented at a regular Club meeting one month prior to voting on the proposed changes.
ARTICLE VII - SPECIAL COMMITTEES
Section 7.I - Audit Committee: The President shall appoint an Audit Committee. The Audit Committee shall be responsible for making an audit of the financial records of the Club within 15 days after a change in Treasurer, and shall report the results of such audit to the membership at the next regular Club meeting. The number of members in this committee is left up to the President's discretion.
Section 7.2 - Nominating Committee: The President shall appoint a Nominating Committee in July of each year to prepare a ballot that should not be less than 12 names from the active membership to be presented to the membership at the regular September meeting for election to the Board of Directors. Nominations from the floor will be allowed before voting takes place. The Committee shall contact all persons to be nominated and obtain their consent prior to placing their names on the ballot. The Committee shall consist of a Chairperson and two members.
ARTICLE VIII - MISCELLANEOUS PROVISIONS
Section 8.1 - Parliamentary Procedures: Roberts Rules of Order shall govern the parliamentary proceedings of the Club, unless otherwise provided by these By-Laws.
ARTICLE IX - ENACTMENT
Section 9.1 - These By-Laws and any amendments thereto shall become effective upon adoption, unless otherwise specified.